Best Landlord Accounting Software
Written by Scott Jones, founder of PropertyKiln · Last updated
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You have three decisions to make: landlord-specific software vs general accounting, how "hands on" you want to be, and whether you care about full MTD filing inside the same tool.
Snapshot: who each one suits
| Tool | Best for | Portfolio size sweet spot | "Feel" |
|---|---|---|---|
| Landlord Studio | Self-managing landlords who want property-first records and good apps | 1-20 units | Landlord app with built-in accounting |
| Hammock | Landlords who want banking-style automation, simple dashboards, and MTD filings in one place | 1-30 units, especially if you hate spreadsheets | Feels like a bank + landlord tool |
| Landlord Vision | Detail-oriented landlords and portfolios where accounting depth matters (often 5+ units) | 5-50+ units | Accounting suite that happens to be landlord-specific |
| Xero | Landlords who also run a business or work closely with an accountant | 3+ units, company structures, mixed business income | Full small-business accounting |
| QuickBooks Online | Similar to Xero but with a more "guided" feel for non-accountants | 1-10 units plus side business | Small-business bookkeeping with landlord tweaks |
| FreeAgent | Landlords with NatWest/RBS/Mettle business accounts, or contractor-landlords | 1-10 units plus freelancing/consulting | Contractor accounting, can be free |
Figures and features below are as at early 2026.
Landlord-specific platforms
Landlord Studio
Property features: tracks income and expenses per property, with portfolio dashboards, rent roll, and occupancy. Tracks voids via tenancy dates and vacancy views. Reporting includes per-property P&L and yield-style metrics, though yield is not as built-in as Hammock's ROI ratios. Compliance reminders for things like gas safety and EICR via reminders and notes. No automatic SA105 pre-population, but you can export HMRC-friendly reports you or your accountant can plug into tax software.
MTD, bank feeds, and capture: MTD-ready digital records; HMRC recognition is either live or in final sign-off for MTD ITSA (depending on when HMRC updates the list). Open Banking bank feeds for main UK banks, plus CSV imports. Receipt scanning via mobile app, automatic expense capture and categorisation. Mobile apps on iOS and Android.
Tenant, maintenance, docs: basic tenant management: tenancy records, rent schedules, rent-due reminders, arrears flags. Maintenance logging with tasks and cost tracking, not a full contractor portal. Document storage against properties and tenancies.
Price and who it suits: free plan for very small portfolios (for example up to about 3 properties) with limited features. Paid plans from about GBP 12/month in UK marketing, with higher tiers for more units and advanced features. Best if you have 1-10 properties, self-manage most of them, and want everything in one landlord-focused app rather than in general business accounting software.
Hammock
Property features: built around properties and bank accounts: per-property income, expenses, and profit, plus portfolio dashboards. Strong at rental yield and ROI tracking: shows yields, cash flow by property and portfolio. Automatically splits mortgage payments into interest vs capital using your lender data, ideal for Section 24 tracking. Void tracking via tenancy and rent schedule data, including vacancy and arrears monitoring. Compliance reminders for gas, EPC, certificates and key dates. Generates reports that line up closely with SA105 categories and can feed MTD submissions.
MTD, bank feeds, and capture: recognised by HMRC as compatible with MTD for ITSA, and one of the first landlord-specific products on that list. Open Banking feeds for most UK banks and building societies, focusing on matching transactions to rent, mortgages and bills. Receipt scanning via mobile app; automatically categorises expenses to landlord-friendly categories. Strong mobile apps; feels closer to a "landlord banking app" than to traditional accounting software.
Tenant, maintenance, docs: basic tenant profiles, rent schedules, arrears dashboard. Light maintenance logging, more as cost and note tracking than full job management. Document storage for statements, certificates and tenancy documents.
Price and who it suits: free or near-free starter tier, then core plans around GBP 8/month for small portfolios, rising with property count (for example GBP 15-30/month for mid-size portfolios). Best if your priority is simple, automated landlord accounting rather than running a big lettings operation, and especially if you want to rely on one tool for both day-to-day and MTD filing.
Landlord Vision
Property features: long-standing UK landlord suite with deep per-property accounting, including full P&L and balance sheet style views. Portfolio dashboards covering rent, arrears, void periods and performance. Yield tracking, cash-flow forecasting, and comprehensive tax reports designed for landlords and accountants. Compliance reminders for safety checks, tenancy events, rent reviews and more. Produces reports aligned to SA105 property pages, making Self Assessment much easier.
MTD, bank feeds, and capture: participated in HMRC's MTD pilot and is listed among landlord-specific tools with MTD-ready capability. Bank feeds available (either built-in or via add-ons) to import and reconcile transactions. Mobile apps and receipt scanning are available, but the interface is more "traditional" than newer tools.
Tenant, maintenance, docs: strong tenant and tenancy management: rent schedules, arrears reports, letters and notices templates. Maintenance logging with jobs, costs and contractor tracking. Document storage for ASTs, certificates, and letters.
Price and who it suits: multi-tier pricing: ballpark tiers around GBP 19.97/month (up to 5 tenancies), GBP 29.97/month (up to 10), GBP 39.97/month (up to 15), and GBP 84.97/month (up to 25). No ongoing free tier, but there is a free trial. Best for landlords who treat this as a serious business with 5+ units, want very detailed reporting, and are happy with a more "accounting"-style interface.
General accounting platforms landlords use
Xero
Property features: no property module out of the box, but you can use tracking categories to tag income and expenses to each property and run per-property P&Ls. Great portfolio-level views via Profit & Loss, cash-flow and custom reports, but yield and void tracking need manual configuration or a landlord add-on. Section 24 interest vs capital separation depends on the chart of accounts design, usually done by your accountant.
MTD, bank feeds, and capture: fully MTD-recognised for VAT and rolling out MTD for ITSA support; widely used by accountants preparing landlords for 2026. Strong Open Banking bank feeds and automatic bank reconciliation. Built-in receipt capture (Xero Expenses) or third-party tools like Dext.
Tenant, maintenance, docs: no tenant/maintenance module built in; you either combine with landlord software (e.g. Arthur, Landlord Studio) or treat Xero as pure accounting. Good document storage for invoices, bills and statements.
Price and who it suits: typical UK plans from around GBP 15/month for the entry level, rising for larger transaction volumes and feature sets. No free tier. Best where you already have an accountant who lives in Xero, or you run a company / other business as well as rentals.
QuickBooks Online
Property features: similar story: no native property object, but you can use classes, locations or projects to separate properties. Per-property P&Ls and performance are achievable but depend on decent setup. Section 24 tracking again depends on how interest accounts are configured.
MTD, bank feeds, and capture: MTD-ready for VAT and building out MTD for ITSA; official guides and accountancy content position it firmly as a 2026-ready choice for landlords. Bank feeds and good mobile apps are a strong point. Receipt capture and categorisation built in.
Tenant, maintenance, docs: no landlord operations module, used alongside other tools or spreadsheets for tenancy and compliance. Document storage mainly for invoices and bills.
Price and who it suits: starting prices around GBP 10-15/month for basic Self-Employed / Simple Start style tiers, with higher tiers for more features. No permanent free tier, but regular discounts for initial months. Best if you want something more guided than Xero, have side-business income, and will either file MTD yourself or let your accountant run it.
FreeAgent
Property features: supports landlords through income and expense categories that map to property pages, though there is no fully-fledged multi-unit property module. Per-property tracking is possible using projects or other grouping, but again depends on careful setup.
MTD, bank feeds, and capture: on HMRC's list as MTD ITSA compatible and heavily marketed for MTD, especially to small businesses and landlords. Bank feeds, robust mobile app, and built-in expense capture.
Tenant, maintenance, docs: no tenancy management; this is pure accounting plus invoicing. Good document and attachment handling for bills and receipts.
Price and who it suits: list pricing typically shown as about GBP 24-34/month, varying by plan and whether you are a sole trader, partnership or limited company. Free or heavily discounted if you hold specific NatWest, RBS or Mettle business accounts. Best if you are a freelancer or limited-company landlord who already qualifies for the free banking bundle, or you want easy, guided accounting with MTD-ready features.
Free tiers and typical forum advice
Genuine free tiers
Landlord Studio and Hammock both offer free or near-free entry tiers suitable for testing or very small portfolios, usually with caps on property count or features. The catch is that serious use (multiple properties, full automation) almost always needs a paid tier in the GBP 8-20/month range.
What forums tend to recommend
Self-managing landlords on Reddit and Facebook groups often recommend Landlord Studio or Hammock for up to 10 units because they feel "built for landlords" and have clear mobile apps. More "accountant-y" voices, plus NRLA-style discussions, often push Landlord Vision for deeper accounting or Xero / FreeAgent if you are treating property as part of a broader business.
Where forums get it wrong
Over-optimism about free plans: many posts talk about "free forever" landlord software without mentioning limits on property count, manual import requirements, or lack of support.
Under-estimating setup work for Xero/QuickBooks: they can absolutely handle multi-property accounting, but only if the chart of accounts and tracking categories are set up correctly, which usually means paying an accountant.
Assuming "MTD-ready" equals "MTD filing": some tools keep digital records but rely on external tax software for actual HMRC submissions. That is fine for day-to-day accounting, but you still need to solve the filing piece before April 2026.
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